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HOA meeting minutes are an official record of the actions taken by board members at a board meeting.
As a rule, minutes should record what was done at a meeting, not what was said.
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If the Board is so inclined, the Minutes could refer generally to a "unit owner forum" or a topic discussed by the Board, without further detail as to the substance of the comments/discussion. "BoardEffect is really intuitive - not overwhelming - but what creates additional engagement by the board members is their ability to access not only board meeting materials in "real time" but also supporting documents that are all located in one easy-to-use tool. Meeting minutes should be brief, objective, and reflect the actions taken at a meeting--not a complete transcript of what was said and opinions that were expressed. So remember these key points: always have the secretary (often the board chair) or designated assistant secretary take down the minutes; use the HOA meeting agenda, and in some cases a literal recording, to help prepare; follow Robert's Rules' with an initial paragraph that covers the context, a set of action-based middle paragraphs, and a.
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